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University Policy on
Film Liaison

Fees and Other Charges

Fees and policy listed here are subject to confirmation with ACE / University Film Liaison

A. A Location Fee of $4,000 per day will be charged to any production agency using University locations for the purposes of producing feature films, television commercials, and general entertainment programs.

B. The Location Fee may be waived for non-commercial production agencies and public broadcasting institutions producing educational and public interest programs, including documentaries.

C. A minimum Survey and Clearance Fee of $100 will be charged to all users of the Film Liaison Service as soon as it is apparent to the Film Liaison Service that a University location may be suitable for their needs. Assessing such a fee, payable in advance, does not imply that final permission will be granted. This fee may be waived for student groups producing films as part of their academic program at other educational institutions.

D. When a Location Fee is assessed, the Survey and Clearance Fee will be deducted.

E. For interior locations, up to one-third of the Location Fee received will, where appropriate, be distributed amongst those divisions occupying the space being used.

F. Where rental charges normally exist for certain University rooms (e.g. Convocation Hall, Innis Town Hall), that charge will be paid out of the Location Fee up to a maximum of 50% of the Location Fee. University divisions that normally rent space may waive their normal rental charges in lieu of receiving one-third of the Location Fee.

G. The cost of any additional services provided by the University, including security, parking, trades and caretaking, will be charged in addition to the Location Fee. Because of existing union contracts, security and other applicable trades must be provided by the University. Decisions as to which of these services are required for any film location will be decided by the University in accordance with general policy and procedures. For every location, at least one security officer must be engaged.

H. The Survey and Clearance Fee will be payable to the University prior to the undertaking of location surveys and coordinating arrangements. Location Fees will be payable prior to the commencement of filming. Other fees will be payable when billed.

I. Production agencies filming at the University must agree to hold the University harmless of any liability and loss which the University may suffer or incur by reason of any injury to any person or damage to any property caused by the Producer or any of its employees or equipment, or any other persons introduced to the premises by reason of such filming. Evidence must be provided of liability insurance coverage in the amount of at least $2,000,000 and showing The Governing Council of the University of Toronto as co-insured, and a bond may be required according to the procedures of the Academic and Campus Events whenever major damage might be done to University property.

J. All arrangements, including the payment of Location Fees, evidence of insurance, and the execution of agreements or posting of bonds when required, must be completed at least 48 hours prior to the commencement of filming.

K. A Cancellation Fee of 50% of the payable Location Fee will be charged. Rescheduling of dates will be considered as a new request. The Survey and Clearance Fee is not refundable.

L. Production agencies filming at the University which need auxiliary sources of power must use silenced generators and suspend or cover all cables at their own expense.

University of Toronto
Federated and Affiliated Colleges:

Knox College
University of St. Michael's College
Trinity College
Victoria University
Wycliffe College