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University Policy on
Film Liaison


1. The Policy for Film Liaison will not apply to news and public affairs coverage of University events, activities and personalities by television, film or sound recording. This coverage will be approved and arranged by the University's Department of Public Affairs. Coverage of sports events will be approved and arranged by the Department of Athletics and Recreation. When news and public affairs coverage includes complex documentary filming, the University's Policy for Film Liaison will apply, including fees, and assistance will be provided by the Film Liaison Service.

2. All other requests to use University buildings, grounds and facilities for the purposes of filming will be handled by the Film Liaison Service.

3. The Service will coordinate access to all areas on the St. George campus, except for the federated and affiliated colleges (a list of these colleges is listed on page 4). Due to its status as a memorial, neither film nor photo shoots are permitted at or within Soldiers' Tower.

4. No film location request will be approved which seriously disrupts the normal activities of the University.

5. Permission to film inside University buildings, with the exception of space that is normally available for rental, will only be granted when such locations are unique and not available elsewhere. The wide range of interior locations and the convenience of the University's Film Liaison Service are not criteria for accessibility.

6. For interior locations, the Film Liaison Service must secure approval from the Administrative Officer(s) of the division(s) occupying the space requested.

7. No major set construction or alteration of buildings will be permitted. Any set decoration must be clearly specified in writing and all areas occupied in connection with the filming must be returned to their normal condition.

8. A program script will be submitted prior to the commencement of filming so that the Film Liaison Service can ascertain that such filming will not damage the reputation or image of the University.

9. No weapons, ammunition or fireworks (authentic or replica) are permitted on University property.

10. For productions that do not involve University events and activities, every effort should be made to maintain the anonymity of the University, including promotion and credits; the University, however, may require that it be identified if it feels this would be in its interest.

11. Whenever a Location Fee is being charged, an agreement will be entered into between the University and the Production agency (see attached Form of Agreement).

12. Requests for filming must normally be made at least two weeks in advance and in no case will be accepted fewer than ten days in advance.

13. Notwithstanding the terms and conditions of this policy, the Film Liaison Service has the right to refuse any request for filming on the premises of the University. Factors in such a decision may include the reputation and financial security of the production agency, and the history of previous dealings with that agency.